Local Assistance Division

Locally Administered Projects 'Starter Pack' (Getting Started Guide)

The starter pack was developed to improve local governments' understanding of the requirements associated with administering a transportation project.  

The starter pack is coined as a “Beginners Guide to Locally Administered Projects,” and is intended as a getting-started resource for local government project managers and others that may be new or have limited familiarity with the expectations and requirements to administer a transportation project.  

The guide briefly outlines the major components, processes and procedures necessary to administer a transportation project, but should NOT be used as a substitute to the comprehensive Locally Administered Projects Manual. 

Lap - Map (How to use Lap-Map - Click here)

LAP Map is a web-based application tool that visually displays workflows identified in the LAP Manual. The tool can assist project teams with completing development and delivery tasks. It also provides ability to easily hyperlink to other resources, manuals, forms, and checklists.

LAP-Map is NOT to be used as a substitute for the Locally Administered Projects (LAP) Manual, but is intended to provide the user a quick resource in locating specific project guidance.

Please note that not all of the possible projects combinations are mapped. Nine scenarios are available that represent the most commonly used.

Please click the LAP-MAP icon below to start.

LAP MAP icon



Locally Administered Projects Manual

The Local Administered Projects Manual (LAP Manual) serves as guidance for localities and other entities choosing to administer qualifying projects in Virginia. This manual outlines requirements regarding the use of federal aid and state aid associated with LAP development and project delivery phases, including stewardship and oversight tasks for assigned VDOT personnel. Using a risk-based approach, the format of the LAP Manual describes roles, responsibilities, and references pertinent to satisfying LAP federal/state requirements from project initiation through project closeout.

The highway laws of Virginia have been re-codified, effective Oct. 1, 2014. Section 33.1 has been re-numbered to Section 33.2.

If you have questions, comments, or suggested changes to the Locally Administered Projects Manual, contact Lloyd.Arnold@vdot.virginia.gov, Kurt.Kuppert@vdot.virginia.gov or Jonathan.Liss@vdot.virginia.gov

Click the PDF icons pdf in the table below to access the individual manual chapters.

Detailed Updates

Part

Last 
Updated 

Current 
Edition 


Table of contents


Feb. 2020


pdf 554 KB

Preface

June 2021

pdf 602 KB

Part 1- Program development

n/a

n/a

1. VDOT policy

Feb. 2020

pdf 106 KB

2. Qualifications for
federal- and state-aid
project administration

March 1, 2016

pdf 144 KB

3. Roles and responsibilities

Feb. 2020

pdf 628 KB

4. Resources for
local governments

Jan. 2020

pdf 593 KB

5. State-funded projects
and special programs

Feb. 2022

pdf 338 KB

 6. Certification program (Reserved)

Oct. 1,
2014

pdf 100 KB

7. Assessment / audit
program requirements

Feb. 25,
2014

pdf 715 KB

 8. Project initiation
and authorization

Dec. 18,
2018

pdf 610 KB

 9. Project development
overview / summary

Feb. 2020

pdf 209 KB

Part 2- Project management

n/a

n/a

10. Project administration
and agreements

Feb. 2020

pdf 241 KB

 11. Consultant
procurement

Feb. 2018

pdf 305 KB

 12. Project
development

July 2022

pdf 1 MB

13. Project delivery
(construction
administration)

July 2022

pdf 1 MB

14. Project
close-out

Sept. 2019

pdf 762 KB

Part 3- Standards
and practices for
locally administered
projects

n/a

n/a

15. Environmental
requirements

June 2021

pdf 462 KB

16. Right of Way
 and Utilities

March 2021

pdf 1 MB

17. Civil rights
and disadvantaged
business enterprises

Feb. 2018

pdf 554 KB

18. Structure
and bridge

March 1, 2016

pdf 333 KB

19. Financial
management /
reimbursement
processing

Dec. 20,
2017

pdf 620 KB

Part 4 - Examples
of LPA submission
documents
           

n/a

n/a

Examples of LPA s
Submission
documents

Feb. 2021

pdf 23 MB


Test map

 

Page last modified: Oct. 10, 2022