Archive for Consultant Professional Services


November 16, 2020 – Alternative Technical Interview Process  

In order to continue delivering professional services procurement program during the COVID – 19 health crisis and considering the recommendations from the U.S. Centers for Disease Control and Prevention, VDOT in collaboration with the industry is making further modifications to the consultant interview process allowing Video Web Conference for the professional services procurements as follows: 

Alternative Technical Interview Process

This revised process is temporary and will be in effect for future procurements until the COVID – 19 situation is resolved. The Modified Technical Interview Process for COVID-19, revised April 5, 2020, is supereded by the process outlined in the document provided above.


March 18, 2020 – MODIFIED TECHNICAL INTERVIEW PROCESS FOR COVID – 19 (Revised April 5, 2020)

In order to continue delivering professional services procurement program during the COVID – 19 health crisis and considering the recommendations from the U.S. Centers for Disease Control and Prevention, VDOT is making modifications to the consultant interview process for the professional services procurements. The revised process uses teleconference (audio only) through Google Hangouts Meet (GHM).  The interview process will be as follows:

1.      The Consultants will submit their presentation to CPO Procurement Officer (PO) in PDF format by 12:00 PM twenty-four (24) hours or one business day in advance of the interview.

2.      The PO will provide Google Hangouts Meet (GHM) details for the consultant to join the interview.

3.      Consultant must join at the scheduled time to present. The presentations will be timed. The panel members may ask clarifications related to presentation.

4.      This will conclude the interviews.

This revised process is temporary and will be in effect for future procurements until the COVID – 19 situation is resolved. Prior to sending questions to the PO related to the modified interview process, please refer to the following: FAQ - Modified Technical Interview Process 


January 6, 2020 – 2020 Consultant Construction Engineering and Inspection Hourly Pay Rate Limitations 

Effective January 1, 2020 the inspection classification pay rate limitation listed in the memorandum below will remain in effect through December 31, 2020.  
   
Consultant Construction Engineering and Inspection (CEI) Hourly Pay Rate Limitations Memorandum


January 2020 - Updated VDOT Travel Procedures

The VDOT Travel Procedures have been updated effective January 1, 2020. Those agreements which require travel reimbursement conform to the most current VDOT travel procedures must meet the requirements of this document. Questions regarding the application of travel procedures should be directed to the designated VDOT contract administrator.  
    
January 2020 VDOT Travel Procedures


June 24, 2019 - Newspaper Advertisements (Effective July 1, 2019)

Newspaper Advertisement Memo


June 24, 2019 – Professional Services Contract Escalation Rate for Fiscal Year 2020  

The VDOT Professional Services Contract escalation rate for Fiscal Year 2020 is 2.2 percent 


June 28, 2018 – Professional Services Contract Escalation Rate for Fiscal Year 2019  

The VDOT Professional Services Contract escalation rate for Fiscal Year 2019 is 3.0 percent


June 21, 2018 – Regulatory Change for Value of Small Purchases for Professional Services

Regulatory Change for Value of Small Purchases for Professional Services


July 11, 2017 – Manual for the Procurement and Management of Professional Services 

Effective July 11, 2017, the latest version of the Manual for the Procurement and Management of professional Services is approved and available for use. The link below is to the revised manual. 
   
Manual for the Procurement and Management of Professional Services


June 28, 2017 – Escalation for Professional Services Contracts  

The VDOT Professional Services Contract Escalation will be administered in accordance with the memorandum below.  
   
Escalation for Professional Services Contracts Memorandum
                       


Dec. 21, 2016 - Construction Division Consultant Contract Documentation

The VDOT Construction Division maintains documentation regarding the delivery of consultant services. The documents are available at http://www.virginiadot.org/business/const/default.asp Periodic updates are posted there.


July 1, 2016 – 2009 Manual for the Procurement of Professional Services.

Effective July 1, 2016, the latest revision of the 2009 Manual for the Procurement and Management of Professional Services is approved and available for use. The link below is to the revised manual.

      
2009 Manual for the Procurement and Management of Professional Services, revised July 2016

Redlined 2009 Manual for the Procurement and Management of Professional Services, Redlined comparison July 2016 vs. July 2012 versions


July 2016 – Escalation Rate for Professional Services Contract, July 1, 2016 through June 30, 2017

The VDOT Professional Services Contract escalation rate for Fiscal Year 2017 is one percent. The memorandum below outlines the specific application of escalation for contracts in this fiscal year.       
      

Memorandum on Escalation Rate for Professional Service Contracts Fiscal Year 2017 


January 2016 - Consultant Performance Evaluation Guidelines

The updated Consultant Performance Evaluation process is outlined in the following program guidelines. These guidelines provide direction to VDOT staff on the implementation of the revisions. The changes are effective with evaluations performed for the January 2016 review period. Due to the delayed implementation, some consultant evaluations have been initiated using the older forms. Those evaluations may continue to be received during the January reporting period, with full implementation to be in effect beginning in June 2016. Questions concerning this program guideline document may be directed to CPO@VDOT.Virginia.gov
   
Evaluation of Consultant Performance    


July 2015 – Escalation Rate for Professional Services Contract, July 1, 2015 through June 30, 2016

The VDOT Professional Services Contract escalation rate for Fiscal Year 2016 is three percent. The memorandum below outlines the specific application of escalation for contracts in this fiscal year.       
      
Memorandum on Escalation Rate for Professional Service Contracts Fiscal Year 2016 


July 2016 - Updated VDOT Travel Procedures

The VDOT Travel Procedures have been updated effective July 1, 2016. Those agreements which require travel reimbursement conform to the most current VDOT travel procedures must meet the requirements of this document. Questions regarding the application of travel procedures should be directed to the designated VDOT contract administrator.  
   
July 2016 VDOT Travel Procedures
 


Nov. 4, 2015 - The memorandum below is the most recent salary cap information for Construction Engineering Inspection Contracts

Memorandum  


Aug. 27, 2014 - Increase of the Rate Escalation for Professional Services Contracts and Salary Caps for Construction Engineering Inspection Contracts 

Effective Aug. 15, 2014, VDOT is establishing the rate of escalation for professional service contracts based upon the Employment Cost Index, Table 9, Professional, Scientific and Technical Services. The memorandum below outlines the specific implementation of the escalation allowance. Also included in the memorandum is the most recent salary cap information for Construction Engineering Inspection contracts.    
   
Memorandum 


July 31, 2013 - Revised Professional Services Consultant Invoice Process

Effective this date, VDOT issued an internal memorandum regarding a revised professional services consultant invoice for statewide implementation.  The revised invoice template and process shall be used for all current and future contracts. The respective Central Office lead procurement divisions are available to provide further details and answer questions. These links provide copies of the memorandum, invoice instructions, and invoice template.


April 1, 2013 - Present Workload (Backlog) for Professional Services 

Effective this date, VDOT has issued a memorandum that implements changes to the present workload computation for DBE / SWAM firms in the consultant evaluation and selection process. This memorandum is available below.

Present workload (backlog) for Professional Services Contracts 

Page last modified: Oct. 26, 2021